Keyboard Shortcuts
Selecting Text
To Extend a Selection:
One character to the right SHIFT
One character to the left SHIFT
To the end of a word CTRL SHIFT
To the beginning of a word CTRL SHIFT
To the end of a line SHIFT END
To the beginning of a line SHIFT HOME
One line down SHIFT
One line up SHIFT
To the end of a paragraph CTRL SHIFT
To the beginning of a paragraph CTRL SHIFT
One screen down SHIFT PAGE DOWN
One screen up SHIFT PAGE UP
end of a document CTRL SHIFT END
beginning of a document CTRL SHIFT HOME
Select Entire document CTRL A
a vertical block of text ALT Drag Mouse
a specific location in a document F8 arrow keys
Select the nearest character F8 character
Extend a selection F8
Reduce the size of a selection SHIFT F8
File Management
New Document (normal template) CTRL N
Open Existing Document CTRL O
Save Document CTRL S
Save Document As F12
Print Document CTRL P
Print Preview CTRL F2
Spell Check Document F7
Thesaurus SHIFT F7
Find CTRL F
Replace CTRL H
Create AutoText ALT F3
Overtype Mode INSERT
Help menu F1
What’s This Help Tool SHIFT F1
Redo ALT SHIFT BACKSPACE
Repeat Last Command F4
Text Formatting
Change font CTRL SHIFT F
Change font size CTRL SHIFT P
Increase font size CTRL SHIFT >
Decrease font size CTRL SHIFT <
Increase the font size by 1 point CTRL [
Decrease the font size by 1 point CTRL ]
Change Case SHIFT F3
All Capitals CTRL SHIFT A
Bold CTRL B
Underline CTRL U
Underline Words Only CTRL SHIFT W
Double underline words CTRL SHIFT D
Hidden Text CTRL SHIFT H
Italicise CTRL I
Small Capitals CTRL SHIFT K
Apply subscripts CTRL =
Apply superscripts CTRL SHIFT =
Remove all formatting CTRL SHIFT Z
(Return to Plain Text)
Toggle Show/Hide(¶) characters CTRL SHIFT 8
Paragraph Formatting
Single Line Spacing CTRL 1
Double Line Spacing CTRL 2
1½ Line Spacing CTRL 5
Add/remove 1 line space before text CTRL 0 (zero)
Alignments And Indents
Center a paragraph CTRL E
Justify a paragraph CTRL J
Left-align a paragraph CTRL L
Right-align a paragraph CTRL R
Indent a paragraph from the left CTRL M
Remove Left Indent CTRL SHIFT M
Create a hanging indent CTRL T
Reduce a hanging indent CTRL SHIFT T
Remove paragraph formatting applied by
using shortcut keys or menu commands CTRL Q
Apply a style name CTRL SHIFT S
Start AutoFormat CTRL K
Apply the Normal style CTRL SHIFT N
Apply the Heading 1 style ALT CTRL 1
Apply the Heading 2 style ALT CTRL 2
Apply the Heading 3 style ALT CTRL 3
Apply the List style CTRL SHIFT L
Inserting
A field CTRL F9
AutoText AutoText entry name + F3
A line break SHIFT ENTER
A page break CTRL ENTER
A column break CTRL SHIFT ENTER
An optional hyphen CTRL HYPHEN
A nonbreaking hyphen CTRL SHIFT HYPHEN
A nonbreaking space CTRL SHIFT SPACEBAR
Copying And Pasting
Copy text or graphics CTRL C
Copy formatting CTRL SHIFT C
Copy Text SHIFT F2
Move text or graphics F2
Paste text or graphics CTRL V
Paste formatting CTRL SHIFT V
Working In Tables
Move to Next cell in a row TAB
Move to Previous cell in a row SHIFT TAB
Move to First cell in a row ALT HOME
Move to Top cell in a column ALT PAGE UP
Move to Last cell in a row ALT END
Move to Last cell in a column ALT PG DOWN
Move to Previous row
Move to Next row
To Insert new paragraphs into a cell ENTER
Insert a tab into a cell CTRL TAB
Insert a new row at end of table TAB in last cell
Select a column ALT, left mouse
Select entire table ALT + 5 (numeric keypad)
Deletion Keys
Delete left of cursor BACKSPACE
Delete word to left of cursor CTRL BACKSPACE
Delete right of cursor DELETE
Delete word to right of cursor CTRL DELETE
Cut (delete) selected text CTRL X
Undo the last action CTRL Z
Working In Outlines
Promote a paragraph ALT SHIFT
Demote a paragraph ALT SHIFT
Demote to body text CTRL SHIFT N
Expand text under a heading ALT SHIFT +
Collapse text under a heading ALT SHIFT -
Show all text or headings ALT SHIFT A
Display all text asterisk * on Num Keypad
Merging
Preview a mail merge ALT SHIFT K
Merge a document ALT SHIFT N
Print the merged document ALT SHIFT M
Edit a mail merge data source ALT SHIFT E
Insert a merge field ALT SHIFT F
Navigating
One character to the left
One character to the right
One word to the left CTRL
One word to the right CTRL
One paragraph up CTRL
One paragraph down CTRL
To the previous frame or object ALT
To the next frame or object ALT
One column to the left (in a table) CTRL
One column to the right (in a table) CTRL
Up one line
Down one line
To the end of a line END
To the beginning of a line HOME
To the top of a screen ALT CTRL PAGE UP
To the bottom of a screen ALT CTRL PAGE DOWN
Up one screen PAGE UP
Down one screen PAGE DOWN
Down One Page CTRL PAGE DOWN
Up One Page CTRL PAGE UP
To the end of a document CTRL END
To the beginning of a document CTRL HOME
To a previous cursor position SHIFT F5
Working With Fields
Insert DATE field ALT SHIFT D
Insert PAGE field ALT SHIFT P
Insert TIME field ALT SHIFT T
Insert blank field CTRL F9
Update links in Word document CTRL SHIFT F7
Update selected fields F9
Unlink a field CTRL SHIFT F9
Switch between field code or result SHIFT F9
Switch between all field codes or results ALT F9
Perform field action ALT SHIFT F9
Go to the next field F11
Go to the previous field SHIFT F11
Lock a field CTRL F11
Unlock a field CTRL SHIFT F11
Microsoft Excel 2003 Shortcut Keys
General Shortcuts
New Workbook....................................................... CTRL N
Open Existing Workbook ....................................... CTRL O
Save Workbook ....................................................... CTRL S
Save Workbook As ..........................................................F12
Print Workbook.......................................................CTRL P
Print Preview ........................................................CTRL F2
Spell Check Workbook ......................................................F7
Excel Help menu ...............................................................F1
What’s This Help Tool .........................................SHIFT F1
Moving Around Shortcuts
Move to next cell down & accept data entry............ENTER
Move to prev cell up & accept data entry ...SHIFT ENTER
Move one cell right & accept data entry.......................TAB
Move one cell left & accept data entry ............ SHIFT TAB
Move one cell up, down, left, or right ....................
Move to edge of current data region..........CTRL
beginning of row ......................................................HOME
Beginning of worksheet.................................CTRL HOME
Last used cell on worksheet ..............................CTRL END
Down one screen.......................................................PG DN
Up one screen ............................................................PG UP
One screen to right ..........................................ALT PG DN
One screen to left ............................................. ALT PG UP
Next sheet in workbook .................................CTRL PG DN
Previous sheet in workbook .......................... CTRL PG UP
Move to next unlocked cell............................................ TAB
Go To ................................................................................F5
Find......................................................................SHIFT F5
Find Next..............................................................SHIFT F4
Data Entry Shortcuts
Start a new line in the same cell..................... ALT ENTER
Enter Array Formula...................... CTRL SHIFT ENTER
Display the Formula Palette .................................CTRL A
Insert Function arguments ....................... CTRL SHIFT A
Insert a hyperlink....................................................CTRL K
Edit the active cell ............................................................F2
Paste Function......................................................SHIFT F3
Calculate all workbooks....................................................F9
Calculate active workbook .......................... CTRL ALT F9
Calculate active worksheet..................................SHIFT F9
Start a formula ....................................................................=
Insert AutoSum formula..............................................ALT =
Enter date .................................................................CTRL ;
Enter time ....................................................CTRL SHIFT :
Cancel Data Entry......................................................... ESC
Fill down ................................................................CTRL D
Fill to the right .......................................................CTRL R
Fill range with current entry ....................... CTRL ENTER
Copy .......................................................................CTRL C
Copy formatting ........................................ CTRL SHIFT C
Copy value from cell above ........................CTRL SHIFT "
Paste Once .............................................................. ENTER
Paste Multiple Times..............................................CTRL V
Paste formatting only ................................ CTRL SHIFT V
Cut..........................................................................CTRL X
Clear cell Contents................................................DELETE
Delete Selection........................................CTRL HYPHEN
Insert Blank Cells .......................................CTRL SHIFT +
Edit a cell comment ..............................................SHIFT F2
Paste Range Names ...........................................................F3
Create Range Names ................................CTRL SHIFT F3
Define Range Name...............................................CTRL F3
Delete selection .......................BACKSPACE or DELETE
Delete text to the end of the line ................CTRL DELETE
Redo ....................................... ALT SHIFT BACKSPACE
Repeat Last Command ......................................................F4
Insert a new worksheet .......................................SHIFT F11
Create a chart using selected range................................F11
Group sheets................... SHIFT CTRL PG DN or PG UP
Undo....................................................................... CTRL Z
Formatting Shortcuts
Style dialog box ...................................ALT ' (apostrophe)
Format Cells dialog box.........................................CTRL 1
General number format ............................CTRL SHIFT ~
Currency Format ......................................CTRL SHIFT $
Percentage Format .................................CTRL SHIFT %
Date Format..............................................CTRL SHIFT #
Time Format ...........................................CTRL SHIFT @
Comma Format......................................... CTRL SHIFT !
Apply the outline border ......................... CTRL SHIFT &
Remove outline borders ............................CTRL SHIFT _
Bold........................................................................CTRL B
Italics ...................................................................... CTRL I
Underlining............................................................CTRL U
Strikethrough ..........................................................CTRL 5
Hide rows................................................................CTRL 9
Unhide rows.............................................. CTRL SHIFT (
Hide columns ...............................................CTRL 0 (zero)
Unhide columns ........................................ CTRL SHIFT )
Toggle displaying values or formulas.....................CTRL `
Display the AutoComplete list ...................................ALT
Selecting Ranges
Select current region ..................................CTRL SHIFT *
Extend selection one cell...........................SHIFT
Extend selection to last used cell ......... CTRL SHIFT END
Select the entire column .......................CTRL SPACEBAR
Select the entire row............................ SHIFT SPACEBAR
Select the entire worksheet......................................CTRL A
Select all objects on sheet ....... CTRL SHIFT SPACEBAR
Select the current array ........................................... CTRL /
Select all cells with comments....................CTRL SHIFT O
Select unmatching values ........................................ CTRL \
Select Direct Successors .......................................... CTRL [
Select all Successors ................................... CTRL SHIFT {
Select Direct Predecessors....................................... CTRL ]
Select all Predecessors ............................... CTRL SHIFT }
Select visible cells in current selection ....................... ALT ;
PowerPoint 2003 Shortcut Keys
Common Tasks
F6 Move clockwise among panes of normal view
SHIFT+F6 Move counter clockwise among panes of normal
view
CTRL+SHIFT Switch between Slides and Outline tabs of the
+TAB Outline and Slides pane in normal view
Create and edit presentations
CTRL+N Create a new presentation
CTRL+M Insert a new slide
CTRL+D Make a copy of the selected slide
CTRL+O Open a presentation
CTRL+W Close a presentation
CTRL+P Print a presentation
CTRL+S Save a presentation
F5 Run a presentation
ALT+F4 Quit PowerPoint
CTRL+F Find text
CTRL+H Replace text
CTRL+K Insert a hyperlink
F7 Check spelling
ESC Cancel a menu or dialog box action
CTRL+Z Undo an action
CTRL+Y Redo or repeat an action
Move around in and work on tables
TAB Move to the next cell
SHIFT+TAB Move to the preceding cell
DOWN ARROW Move to the next row
UP ARROW Move to the preceding row
CTRL+TAB Insert a tab in a cell
ENTER Start a new paragraph
TAB in last row Add a new row at the bottom of the table
Change or resize the font
CTRL+SHIFT+F Change the font
CTRL+SHIFT+P Change the font size
CTRL+SHIFT+> Increase the font size
CTRL+SHIFT+< Decrease the font size
Apply character formats
CTRL+T Change the formatting of characters
SHIFT+F3 Change the case of letters
CTRL+SPACEBAR Remove manual character formatting
Copy text formats
CTRL+SHIFT+C Copy formats
CTRL+SHIFT+V Paste formats
Align paragraphs
CTRL+E Center a paragraph
CTRL+J Justify a paragraph
CTRL+L Left align a paragraph
CTRL+R Right align a paragraph
Delete and copy text and objects
CTRL+BACKSPACE Delete one word to the left
CTRL+DELETE Delete one word to the right
CTRL+D Duplicate object
CTRL+X Cut selected object
CTRL+C Copy selected object
CTRL+V Paste cut or copied object
CTRL+Z Undo the last action
Move around in text
LEFT ARROW One character to the left
RIGHT ARROW One character to the right
UP ARROW One line up
DOWN ARROW One line down
CTRL+LEFT ARROW One word to the left
CTRL+RIGHT ARROW One word to the right
END To the end of a line
HOME To the beginning of a line
CTRL+UP ARROW Up one paragraph
CTRL+DOWN ARROW Down one paragraph
CTRL+END To the end of a text box
CTRL+HOME To the beginning of a text box
CTRL+ENTER To the next title or body text placeholder or
insert new slide.
SHIFT+F4 To repeat the last Find action
Work in an outline
SHIFT+TAB Promote a paragraph
TAB Demote a paragraph
ALT+SHIFT+UP ARROW Move selected paragraphs up
ALT+SHIFT+DOWN ARROW Move selected paragraphs down
ALT+SHIFT+1 Show heading level 1
ALT+SHIFT+PLUS SIGN Expand text below a heading
ALT+SHIFT+MINUS SIGN Collapse text below a heading
ALT+SHIFT+A Show all or collapse all text or
headings
SLASH (/) on the keypad Turn character formatting on or off
Show or hide a grid or guides SHIFT+F9
Show or hide the entire grid ALT+F9
Show or hide guides CTRL+G
Select text and objects
SHIFT+RIGHT ARROW One character to the right
SHIFT+LEFT ARROW One character to the left
CTRL+SHIFT+RIGHT ARROW To the end of a word
CTRL+SHIFT+LEFT ARROW To the beginning of a word
SHIFT+UP ARROW One line up
SHIFT+DOWN ARROW One line down
ESC An object (with text selected inside the
object)
TAB or SHIFT+TAB An object
ENTER Text within an object (with an object
selected)
CTRL+A (on the Slides tab) All objects
CTRL+A (in slide sorter view) All slides
CTRL+A (on the Outline tab) All text
Working in Presentation Mode
number+ENTER Go to slide number
B or PERIOD Display a black screen
W or COMMA Display a white screen
ESC End a slide show
CTRL+P Pointer becomes a pen
CTRL+A Pointer becomes an arrow
E Erase on-screen annotations
H Go to the next hidden slide
MS WORD 2007 shortcuts
Command Name Shortcut Keys
------------------------------------------------------------------------
All Caps CTRL+SHIFT+A
Annotation ALT+CTRL+M
App Maximize ALT+F10
App Restore ALT+F5
Apply Heading1 ALT+CTRL+1
Apply Heading2 ALT+CTRL+2
Apply Heading3 ALT+CTRL+3
Apply List Bullet CTRL+SHIFT+L
Auto Format ALT+CTRL+K
Auto Text F3 or ALT+CTRL+V
Bold CTRL+B or CTRL+SHIFT+B
Bookmark CTRL+SHIFT+F5
Browse Next CTRL+PAGE DOWN
Browse Previous CTRL+PAGE UP
Browse Sel ALT+CTRL+HOME
Cancel ESC
Center Para CTRL+E
Change Case SHIFT+F3
Char Left LEFT
Char Left Extend SHIFT+LEFT
Char Right RIGHT
Char Right Extend SHIFT+RIGHT
Clear DELETE
Close or Exit ALT+F4
Close Pane ALT+SHIFT+C
Column Break CTRL+SHIFT+ENTER
Column Select CTRL+SHIFT+F8
Copy CTRL+C or CTRL+INSERT
Copy Format CTRL+SHIFT+C
Copy Text SHIFT+F2
Create Auto Text ALT+F3
Customize Add Menu ALT+CTRL+=
Customize Keyboard ALT+CTRL+NUM +
Customize Remove Menu ALT+CTRL+-
Cut CTRL+X or SHIFT+DELETE
Date Field ALT+SHIFT+D
Delete Back Word CTRL+BACKSPACE
Delete Word CTRL+DELETE
Dictionary ALT+SHIFT+F7
Do Field Click ALT+SHIFT+F9
Doc Close CTRL+W or CTRL+F4
Doc Maximize CTRL+F10
Doc Move CTRL+F7
Doc Restore CTRL+F5
Doc Size CTRL+F8
Doc Split ALT+CTRL+S
Double Underline CTRL+SHIFT+D
End of Column ALT+PAGE DOWN
End of Column ALT+SHIFT+PAGE DOWN
End of Doc Extend CTRL+SHIFT+END
End of Document CTRL+END
End of Line END
End of Line Extend SHIFT+END
End of Row ALT+END
End of Row ALT+SHIFT+END
End of Window ALT+CTRL+PAGE DOWN
End of Window Extend ALT+CTRL+SHIFT+PAGE DOWN
Endnote Now ALT+CTRL+D
Extend Selection F8
Field Chars CTRL+F9
Field Codes ALT+F9
Find CTRL+F
Font CTRL+D or CTRL+SHIFT+F
Font Size Select CTRL+SHIFT+P
Footnote Now ALT+CTRL+F
Go Back SHIFT+F5 or ALT+CTRL+Z
Go To CTRL+G or F5
Grow Font CTRL+SHIFT+.
Grow Font One Point CTRL+]
Hanging Indent CTRL+T
Header Footer Link ALT+SHIFT+R
Help F1
Hidden CTRL+SHIFT+H
Hyperlink CTRL+K
Indent CTRL+M
Italic CTRL+I or CTRL+SHIFT+I
Justify Para CTRL+J
Left Para CTRL+L
Line Down DOWN
Line Down Extend SHIFT+DOWN
Line Up UP
Line Up Extend SHIFT+UP
List Num Field ALT+CTRL+L
Lock Fields CTRL+3 or CTRL+F11
Macro ALT+F8
Mail Merge Check ALT+SHIFT+K
Mail Merge Edit Data Source ALT+SHIFT+E
Mail Merge to Doc ALT+SHIFT+N
Mail Merge to Printer ALT+SHIFT+M
Mark Citation ALT+SHIFT+I
Mark Index Entry ALT+SHIFT+X
Mark Table of Contents Entry ALT+SHIFT+O
Menu Mode F10
Merge Field ALT+SHIFT+F
Microsoft Script Editor ALT+SHIFT+F11
Microsoft System Info ALT+CTRL+F1
Move Text F2
New CTRL+N
Next Cell TAB
Next Field F11 or ALT+F1
Next Misspelling ALT+F7
Next Object ALT+DOWN
Next Window CTRL+F6 or ALT+F6
Normal ALT+CTRL+N
Normal Style CTRL+SHIFT+N or ALT+SHIFT+CLEAR (NUM 5)
Open CTRL+O or CTRL+F12 or ALT+CTRL+F2
Open or Close Up Para CTRL+0
Other Pane F6 or SHIFT+F6
Outline ALT+CTRL+O
Outline Collapse ALT+SHIFT+- or ALT+SHIFT+NUM -
Outline Demote ALT+SHIFT+RIGHT
Outline Expand ALT+SHIFT+=
Outline Expand ALT+SHIFT+NUM +
Outline Move Down ALT+SHIFT+DOWN
Outline Move Up ALT+SHIFT+UP
Outline Promote ALT+SHIFT+LEFT
Outline Show First Line ALT+SHIFT+L
Overtype INSERT
Page ALT+CTRL+P
Page Break CTRL+ENTER
Page Down PAGE DOWN
Page Down Extend SHIFT+PAGE DOWN
Page Field ALT+SHIFT+P
Page Up PAGE UP
Page Up Extend SHIFT+PAGE UP
Para Down CTRL+DOWN
Para Down Extend CTRL+SHIFT+DOWN
Para Up CTRL+UP
Para Up Extend CTRL+SHIFT+UP
Paste CTRL+V or SHIFT+INSERT
Paste Format CTRL+SHIFT+V
Prev Cell SHIFT+TAB
Prev Field SHIFT+F11 or ALT+SHIFT+F1
Prev Object ALT+UP
Prev Window CTRL+SHIFT+F6 or ALT+SHIFT+F6
Print CTRL+P or CTRL+SHIFT+F12
Print Preview CTRL+F2 or ALT+CTRL+I
Proofing F7
Redo ALT+SHIFT+BACKSPACE
Redo or Repeat CTRL+Y or F4 or ALT+ENTER
Repeat Find SHIFT+F4 or ALT+CTRL+Y
Replace CTRL+H
Reset Char CTRL+SPACE or CTRL+SHIFT+Z
Reset Para CTRL+Q
Revision Marks Toggle CTRL+SHIFT+E
Right Para CTRL+R
Save CTRL+S or SHIFT+F12 or ALT+SHIFT+F2
Save As F12
Select All CTRL+A or CTRL+CLEAR (NUM 5) or CTRL+NUM 5
Select Table ALT+CLEAR (NUM 5)
Show All CTRL+SHIFT+8
Show All Headings ALT+SHIFT+A
Show Heading1 ALT+SHIFT+1
Show Heading2 ALT+SHIFT+2
Show Heading3 ALT+SHIFT+3
Show Heading4 ALT+SHIFT+4
Show Heading5 ALT+SHIFT+5
Show Heading6 ALT+SHIFT+6
Show Heading7 ALT+SHIFT+7
Show Heading8 ALT+SHIFT+8
Show Heading9 ALT+SHIFT+9
Shrink Font CTRL+SHIFT+,
Shrink Font One Point CTRL+[
Small Caps CTRL+SHIFT+K
Space Para1 CTRL+1
Space Para15 CTRL+5
Space Para2 CTRL+2
Spike CTRL+SHIFT+F3 or CTRL+F3
Start of Column ALT+PAGE UP
Start of Column ALT+SHIFT+PAGE UP
Start of Doc Extend CTRL+SHIFT+HOME
Start of Document CTRL+HOME
Start of Line HOME
Start of Line Extend SHIFT+HOME
Start of Row ALT+HOME
Start of Row ALT+SHIFT+HOME
Start of Window ALT+CTRL+PAGE UP
Start of Window Extend ALT+CTRL+SHIFT+PAGE UP
Style CTRL+SHIFT+S
Subscript CTRL+=
Superscript CTRL+SHIFT+=
Symbol Font CTRL+SHIFT+Q
Thesaurus SHIFT+F7
Time Field ALT+SHIFT+T
Toggle Field Display SHIFT+F9
Toggle Master Subdocs CTRL+\
Tool SHIFT+F1
Un Hang CTRL+SHIFT+T
Un Indent CTRL+SHIFT+M
Underline CTRL+U or CTRL+SHIFT+U
Undo CTRL+Z or ALT+BACKSPACE
Unlink Fields CTRL+6 or CTRL+SHIFT+F9
Unlock Fields CTRL+4 or CTRL+SHIFT+F11
Update Auto Format ALT+CTRL+U
Update Fields F9 or ALT+SHIFT+U
Update Source CTRL+SHIFT+F7
VBCode ALT+F11
Web Go Back ALT+LEFT
Web Go Forward ALT+RIGHT
Word Left CTRL+LEFT
Word Left Extend CTRL+SHIFT+LEFT
Word Right CTRL+RIGHT
Word Right Extend CTRL+SHIFT+RIGHT
Word Underline CTRL+SHIFT+W
Posts
No comments:
Post a Comment